Zone 1 ICCF-Europa Regulations

ICCF EUROPA Regulation

1.     SECTION 1 – STATUS, PRINCIPLES AND AIMS

1.1. ICCF-Europa is the organization for correspondence chess that joins the national correspondence chess federations of ICCF “Zone 1 -Europe”.

1.2.   ICCF-Europa is a democratic organization that completely supports the principles stated in the ICCF Statutes.

1.3.   The aims of ICCF-Europa are to organize and develop international correspondence chess inEuropeand to promote its practice in those countries who are not yet ICCF members.

1.4.   ICCF-Europa organizes European Championships, both individual and team, and also promotional tournaments. ICCF-Europa also fields representative teams in team tournaments organized or authorized by ICCF and can also organize such tournaments.

1.5.   English is the working language of ICCF-Europa. In instances where divergences may occur in documents issued in more than one official ICCF language, the English version shall be considered to be authoritative.

1.6.   ICCF-Europa has its own emblem: a white dove of peace, holding an envelope in its beak, over a background of the map ofEurope.

2.     SECTION 2 – ICCF-EUROPA MEMBERS, THEIR RIGHTS AND DUTIES

2.1.   ICCF-Europa members are those national correspondence chess federations within ICCF “Zone 1 -Europe”.

2.2.   A national federation which is not a member of ICCF or which belongs in another ICCF Zone may not hold membership of  ICCF-Europa.

2.3.   Players from European countries who are not ICCF members may apply to compete in  ICCF-Europa individual tournaments.

2.4.   Any ICCF member federation who is suspended or expelled by ICCF automatically forfeits any membership of  ICCF-Europa.

2.5.   Membership may be suspended of any national federation which fails to meet its financial obligations to ICCF-Europa.

2.6.   Member federations hold the right to nominate representatives or proxies who may attend and vote in ICCF-Europa Meetings.

2.7.   If not otherwise stated by a national federation, its official delegate to ICCF is automatically its official delegate to ICCF-Europa, with the same rights and duties.

3.     SECTION 3 – STRUCTURE OF ICCF-EUROPA

3.1.   The Senior Officers of ICCF-Europa are the Zonal Director, the Deputy Zonal Director, the Finance Director, the European Tournament Director and the Auditor.

3.1.1.     The Zonal Director is elected in accordance with ICCF Statutes. He or she is responsible to ICCF for all zonal activities, including the organization of individual and team championships. The Zonal Director may delegate some of his or her tasks to other officers.

3.1.2.     The Deputy Zonal Director shall be appointed by the Zonal Director. His or her appointment is effective 15 days after the Zonal Director’s official announcement to member federations, unless if during this period a majority of the member federations submit any written objection to the appointment. The Deputy Zonal Director shall collaborate with the Zonal Director and shall replace him or her during any period of absence. The Zonal Director may dismiss the Deputy Zonal Director only in exceptional circumstances which must be fully explained to the member federations.

3.1.3.     The Finance Director shall be appointed by the Zonal Director in consultation with the Deputy Zonal Director. His or her appointment is effective 15 days after the Zonal Director’s official announcement to member federations, unless if during this period a majority of the member federations submit any written objection to the appointment. The Finance Director shall be responsible for all financial matters and shall annually provide the Auditor with the financial accounts, statements and any other information pertaining to ICCF-Europa accounts for their audit; he or she shall also prepare and distribute annually detailed financial reports to the members. He or she shall be responsible for the collection of membership and other fees from member federations and shall maintain contact with the ICCF Finance Director. The Finance Director may submit proposals to ICCF-Europa to suspend membership of any member federations who fail to fulfil their financial obligations to ICCF-Europa. The Zonal Director may dismiss the Finance Director only in exceptional circumstances which must be fully explained to the member federations.

3.1.4.     The European Tournament Director shall be appointed and by the Zonal Director in consultation with the Deputy Zonal Director. He or she shall be responsible for the organization and the management of the European Promotional Tournaments and, subject to the approval of the other senior officials of ICCF-Europa,  may appoint Tournament Directors for the various ICCF-Europa tournaments.

3.1.5.     The Annual General Meeting of ICCF-Europa shall appoint an Auditor who shall normally be the Auditor of ICCF. The Auditor shall be responsible to the Member Federations for the audit of ICCF-Europa accounts and financial statements and shall provide a yearly report.

3.2.   The ICCF-Europa Meeting may appoint the chairmen of the Appeals Commission (Playing Rules), Appeals Commission (Other ICCF Rules) and Arbitration Commission. If the Meeting does not appoint one or more of these, the chairmen of the analogous ICCF Commissions will also act as chairmen of the ICCF-Europa Commissions.

4.     SECTION 4 – THE MEETING

4.1.   The ICCF-Europa Meeting will be held during the ICCF Congress.

4.2.   The voting members at the Meeting are the official delegates of the affiliated member federations.

4.3.   Proxies may be conferred to an ICCF-Europa member federation or to an ICCF-Europa Senior Officer (with exception of the Auditor). ICCF Senior Officers have no right to a personal vote. Unless a member federation decides otherwise, a proxy for the ICCF Congress, conferred to an ICCF-Europa member, is automatically valid for the ICCF-Europa Meeting. Proxies conferred to a federation from another ICCF zone or an ICCF Honorary Member are not valid for ICCF-Europa Meeting.

4.4.   Member Federation have the right to send written voting declarations on single items. Such written declarations are pre-eminent on the proxy.

4.5.   Each voting member has one vote. In any case, no person may register more than three votes in total.

4.6.   Unless other agreed, a simple majority vote is required to decide any resolution. If required, the Zonal Director (or, in his absence, the Deputy Zonal Director) shall exercise the casting vote.

4.7.   Member Federations may submit proposals relating to the Agenda of the Meeting to the Zonal Director not less than 45 days before the scheduled date of the Meeting. The Zonal Director will distribute details of the Agenda of the Meeting to the member federations not less than 30 days before the scheduled opening of the ICCF Congress.

4.8.   In exceptional circumstances during the year, the Zonal Director may call for a vote to be conducted by e-mail. Subject to the agreement of at least one-third of the member federations, such a procedure may also be requested by a member federation and will be arranged by the Zonal Director.

4.9.   In instances of votes conducted by e-mail, votes should be submitted to the Zonal Director, with the exception of secret ballots when votes should be submitted to the Auditor. Secret ballots are mandatory for elections or if they have been requested by at least one-third of the member federations.

5.     SECTION 5 – OTHER MATTERS

5.1.   ICCF Statutes, if applicable, are valid for any other matter not included in this Regulation.

5.2.   Changes to the Regulation require the approval of the majority of the member federations.

Unanimously approved at ICCF-Europa’s Meeting, Benalmádena, Spain, Oct 22^nd 2007.